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Add or remove checkmark for selected field in PivotTable Field List. Select entire pivot table (not including Report Filters) Spacebar. Or, perhaps we only want to see sales for the 5 best selling products?Ī pivot table makes answering these questions easy.Ī pivot table is a tool that allows you to explore large sets of data interactively. Select entire pivot table (not including Report Filters) Ctrl + A. What are total sales by Product? Or, product sales by state? Or product sales by year? With just one click, we can instantly subtotal by customer.
EXCEL MAC PIVOT TABLE DOWNLOAD
Notice the total matches the number we just checked manually.īuilding a pivot table is the process of answering questions you have about the data.įor example, what are total sales by customer? ExFilesExcelMacPivotTablesinDepth.zip Download the exercise files for this course. On the pivot table sheet, we see a simple pivot table that currently shows only the total of all sales. If we select column I, and check the Status Bar, we can see the total is over $278 thousand dollars. To make sense of the information, we need to summarize it, and a pivot table is the perfect tool.īefore we look at the pivot table, let's quickly check the total of all sales. In the worksheet containing a PivotTable, the Ribbon will contain the PivotTable Tools, with ANALYZE and DESIGN Tabs. In its current form, this data is hard to understand, because there's too much detail. Add, remove, or move the fields as you see fit. Excel creates an empty PivotTable and displays the PivotTable Builder. In the Import Data dialog box, click PivotTable, and then click OK. You can see that there are a lot of rows, almost 3000 rows total, each representing an order for one kind of chocolate to one customer. When you're ready to bring the data into Excel, click Return Data. This data contains columns for date, customer, city, state, region, product, category, quantity, total sales.
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Here we have a worksheet that contains a large set of sales data for a business that sells specialty chocolate to retailers. It's a lot harder to explain a pivot table than to show you how one works, so let's take a look. What is a pivot table? A pivot table is a special Excel tool that allows you to summarize and explore data interactively.